Integrity, focus, and excellence – our company values not only define our work, they are exactly what we look for in our team members.

For more than 25 years, zooom has been an owner-led communications agency dedicated to building better brands through holistic marketing strategies and long-term client relationships. We prioritize passion, creativity, and calculated daring in our work. Zooom specializes in sports, adventure, lifestyle, and imaging industries, combining authentic expertise and end-user insights. Our boutique agency has a global presence with offices in Austria, Tokyo, and Venice Beach, and is known for organizing high-profile events like Red Bull X-Alps and Red Bull Illume.

Zooom is not your average creative agency, we pride ourselves on being approachable and down to earth. We're a dynamic team with nationalities from all over the world. Together, we inspire and aspire to push the boundaries of each and every project we engage in.

Join our dynamic team at zooom and work with top-tier clients across diverse industries such as sports (Red Bull, Schoeffel), lifestyle (SP connect, Gasteiner), retail (Yodobashi, ISHII Sports), and technology (Leica, Panasonic). Shape innovative campaigns for renowned brands and contribute to our global impact.

We're seeking a bilingual, results-driven Project Manager to join our team. If you are a proactive, adaptable and solutions-focused individual with a passion for bringing creative ideas to life – come work with us!

As a Project Manager, you will play a pivotal role in supporting the successful delivery of creative projects from concept through completion. Working closely with the Business Producer, you will help prepare client proposals, presentations, quotations, and other materials required for new business pitches. Once a project is secured, you will coordinate its day-to-day execution, managing schedules, budgets, scope, and resources to ensure smooth delivery.

Drawing on your experience in the creative industry and understanding of creative workflows, you will serve as a key liaison between clients, internal teams, and external partners. Your ability to communicate effectively in both Japanese and English, anticipate challenges, and keep stakeholders aligned will be essential to delivering an exceptional client experience. While the Business Producer provides overall project direction and strategic oversight, you will ensure the operational aspects of each project run smoothly from kickoff through final delivery.

• Support the Business Producer in preparing client proposals, presentations, quotations, and other materials for new business pitches
• Conduct research on clients, industries, market trends, and project requirements to support strategic planning and decision-making, by making use of latest AI technology
• Coordinate project execution from kickoff to delivery, ensuring effective communication across clients, internal teams, and external partners
• Prepare project documentation, meeting notes, status reports, and other operational materials to support efficient project delivery
• Manage project schedules, budgets, scope, and resources, proactively identifying risks and implementing solutions to keep projects on track
• Serve as a primary day-to-day point of contact for clients, responding to inquiries and ensuring clear, timely communication
• Build and maintain strong working relationships with clients, team members, and external partners to foster a collaborative and results-driven environment

• Business-level Japanese and professional working proficiency in English, with excellent written and verbal communication skills
• 4–5 years of project management or project coordination experience in a creative environment, such as a creative agency or production company
• Strong understanding of creative workflows, including experience supporting client proposals, quotations, project planning, and production processes
• Proven ability to manage multiple projects simultaneously while maintaining budgets, timelines, and project scope
• Excellent organizational, time management, and prioritization skills, with strong attention to detail
• Strong problem-solving skills, a proactive mindset, and the ability to work independently in a fast-paced environment
• Proven ability to collaborate effectively with cross-functional teams, clients, and external partners in an international environment
• Proficiency in Microsoft Office and project management tools (e.g. Jira, Confluence or similar)
• Proficiency in AI-powered productivity and creative tools (e.g. ChatGPT, Claude, Gemini, Notion or similar) to support research, content development, documentation, and workflow efficiency
• Reliable, adaptable, and committed to delivering high-quality work while meeting deadlines and budgets

• Business-level Japanese (JPLT N1 or native)
• Proficiency in English (minimum TOEIC 850)

• Full-time position with office attendance required
• English-speaking international company environment with over 8 nationalities
• New design office with latest technology in walking distance to Harajuku
• Commuting costs compensation
• 20 days paid vacation plus New Years holidays
• 8 days of paid sick leave

• Applicants can apply from: Japan only

If you’re ready to make an impact and join a team that values excellence and innovation, we’d love to hear from you!