Are you an organized and detail-oriented individual looking for a part-time administrative role? We have an excellent opportunity for you to join our team as a Part-Time Office Administrator. If you thrive in a fast-paced office environment, have strong organizational skills, and enjoy providing exceptional support, we want to hear from you!

• Greet visitors, answer phone calls, and provide excellent customer service to clients and guests, ensuring a professional and friendly atmosphere in the office.

• Handle incoming and outgoing mail, packages, and deliveries.

• Maintain office supplies inventory and place orders as needed.

• Assist with scheduling and coordinating meetings, appointments, and travel arrangements.

• Assist with data entry, document preparation, and filing.

• Select suppliers and obtain quotations in both languages.

• Provide general administrative support to various departments as needed.

• Assist with basic bookkeeping tasks, such as recording expenses and managing invoices.

• Provide assistance with ad-hoc projects and assignments, as needed.

• Ensure the office is tidy and well-organized at all times.

• Fluency in both Japanese and English languages (written and verbal) is essential

• Previous experience in an administrative or office support role is preferred.

• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Friendly, curious, and open personality.

• Proficiency in macOS, Microsoft Office Suite (Word, Excel), Mail and Google Docs.

• Attention to detail and a high level of accuracy in all work.

• Proactive and self-motivated with a positive and can-do attitude.

• Ability to work independently and as part of a team

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Flexibility and adaptability to work in a fast-paced and dynamic environment.

• Availability to work part-time hours (e.g., 20 hours per week) with a flexible schedule.

• Business level Japanese (written and verbal; native level is preferred) and working proficiency in English.

• Fluency in both Japanese and English languages (written and verbal) is an essential requirement for this role, as the candidate will be required to communicate effectively with team members and clients in both languages.

• Parttime; The actual amount of work and working times are negotiable.

• This position requires your attendance in our office. As for now we cannot offer work from home or hybrid models for this position.